Constitution of the Alfa Romeo Owners Association of South Africa
The Alfa Romeo Owners Association of South Africa shall hereinafter be referred to as AROASA.
1.2 ALFA ROMEO
Alfa Romeo is
defined as the company representing the brand Alfa Romeo presently operating in
1.3 PARTICIPATING CLUBS
All Alfa Romeo
enthusiast clubs or associations residing within the borders of
1.4 EXECUTIVE COMMITTEE
The Executive Committee of AROASA shall comprise of at least a chairman, secretary and a treasurer. These three officers shall form the Exco and be responsible for the daily running of AROASA
1.5 AROASA COMMITTEE
The AROASA Committee shall comprise one representative from each participating club and/or the chairman of each club.
2. OBJECTIVES AND PURPOSE
The objectives of AROASA are:
2.1 To represent the interests of the participating enthusiast clubs as a single voice to the public, government, authorities and Alfa Romeo.
2.2 To act as a communication medium between the different participating clubs or associations.
2.3 To act as a communication medium between Alfa Romeo and the different participating clubs or associations.
2.4 To facilitate and promote any national event concerning the participating clubs or associations.
3. MEMBERSHIP, ELIGIBILITY, RIGHTS AND RESPONSIBILITIES
3.1 ELIGIBILITY OF MEMBERS
Membership of AROASA exists only in the form of participating clubs and/or associations. No individual membership exists:
3.1.1 Constitution. Each participating club or association must have proper constitution and that constitution must be available for inspection on request.
3.1.2 Committee. Each participating club or association must have an elected committee whose details must be provided to AROASA whenever they change.
3.1.3 Financial control measures. Each participating club or association must be in control of their respective finances, and if called on by the Exco, be able to prove such control.
3.2 VOTING RIGHTS
Only eligible member clubs or associations, as defined above, shall be eligible to vote at AROASA Committee meetings. Each eligible member club or association shall be entitled to only one vote. The Exco members only have voting rights in the Exco meetings and not in the AROASA Committee meetings unless they represent a participating club or association or their vote is needed to break a deadlock as stipulated below under section 4.3.
3.3 EXECUTIVE COMMITTEE
The members of the Executive Committee (Exco members) may be appointed at any meeting of the AROASA Committee. Such Executive Committee Members may be appointed upon such terms, conditions, rights and privileges for such term as the AROASA Committee may deem fit and such terms, conditions, rights and privileges shall not exceed those extended to other members. Such Exco members are not necessarily the representatives of their respective clubs or associations.
4. MANAGEMENT AND POLICIES
4.1.1 The management and control of AROASA shall be vested in the Exco which can be elected or appointed at any meeting of the AROASA Committee
4.1.2 The AROASA Committee may co-opt or nominate any other temporary position or positions on the Exco as and when its sees fit
The Exco and the AROASA Committee shall have the power to appoint temporary or permanent sub-committees and may delegate to such sub-committees such powers as it may deem necessary within the scope of its own convenor whose duty it will be to convene meetings as and when required and to submit a report to each Exco and/or AROASA committee. An Exco member appointed or elected by the AROASA Committee shall be ex officio a member of all sub-committees.
The Exco or AROASA Committee shall have the power to appoint temporarily or permanently a person or persons to represent AROASA at any meeting, social run, competition, affiliated organisation and/or function to enable the AROASA to fulfil the objectives and purposes AROASA.
4.3 CASTING VOTE
In the event of an equal number of votes being cast for and against a motion in a AROASA Committee meeting, the Exco members present but not representing a participating club or association, may cast their votes in order of seniority (Chairman, Secretary, Treasurer, others) until the deadlock is broken.
4.4 AROASA COMMITTEE MEETING
4.4.1 An AROASA Committee Meeting shall be held at least once every two years, notice of which will be sent to each participating club or association at least twenty-one (21) days previous to the meeting. Notice of any business or of any amendment to such business and nominations for Exco positions shall be in the Secretary's hands at least 48 hours previous to the meeting.
4.4.2 75% of the participating clubs or associations present at the AROASA Committee Meeting shall constitute a quorum whereby the new Exco can be elected or appointed.
4.4.3 If less than the required quorum is present at the AROASA Committee Meeting, the decisions taken must be ratified with enough support from the absent participating clubs or associations as to meet the quorum requirements in 4.4.1 above. Such ratification must be completed within thirty days (30) of the meeting, failing which the decisions taken are null and void.
4.4.4 Should the required quorum not be present at the AROASA Committee Meeting or the ratification of the decisions taken not be possible as outlined in 4.4.3 above, a further AROASA Committee Meeting shall be called and the process repeated. At no time will the failure of this process indicate the dissolving of AROASA unless the dissolving of AROASA is the decision that cannot be ratified.
4.5 SPECIAL AROASA COMMITTEE MEETING
The Secretary, upon receiving a written requisition signed by at least fifty percent (50%) of the participating clubs or associations or the majority of the Exco, shall convene a Special AROASA Committee Meeting, not more than thirty (30) nor less than fourteen (14) days after receipt of the signed requisition.
4.6 EXECUTIVE COMMITTEE MEETINGS
The Exco shall meet as often as is deemed necessary and fifty percent (50%) of the Exco members shall form a quorum. Any representative of a participating club or association may attend Exco Meetings and, upon invitation by the Chairman, take part in discussions, but may not vote upon any matter.
4.7 BY-LAWS, RULES AND REGULATION
The Exco or AROASA Committee may draw up By-Laws, Competition Rules and/or Regulations as they find necessary, provided however, such By-Laws, Competition Rules and Regulations are not in conflict with the Rules and Regulations of the land or local authorities.
4.8 ALTERATIONS TO RULES
These rules shall not be amended, rescinded or altered, except at the respective Exco or AROASA Committee Meeting or Special AROASA Committee Meeting called for that purpose. Notice of such proposed alteration shall be given to all participating clubs or associations at least fourteen (14) days prior to the date of the meeting. The vote of two-thirds of the participating clubs or associations present and entitled to vote at such a meeting shall be necessary to amend or rescind the rules.
4.9 RULES BINDING ON PARTICIPATING CLUBS OR ASSOCIATIONS
All participating clubs or associations shall be bound by these Rules and Regulations, and the AROASA Committee's decision in the case of dispute or interpretation of the Rules and Regulations shall be final and binding on all participating clubs or associations.
The AROASA Committee, upon receiving notice that a participating club or association has infringed the Rules or has committed an act detrimental to the interests of AROASA, shall call upon such participating club or association to appear at the next AROASA Committee Meeting and give an explanation of their action. Upon hearing the participating club or association's explanation, the AROASA Committee may either exonerate, expel or suspend the participating club or association after furnishing reasons for its decision. Should the participating club or association fail to appear as requested, the AROASA Committee shall have the right to expel or suspend the participating club or association at the Meeting. An expelled participating club or association, however, shall not be relieved of any debt by them to AROASA.
5. FINANCIAL AND ASSET CONTROL
5.1 FINANCIAL YEAR
The financial year of the AROASA shall end at the last day of February every year.
5.2 BANK ACCOUNT
All monies of AROASA shall be deposited to an account of a registered commercial bank decided upon by the AROASA Committee. All requisitions must be signed by the Chairman or Secretary and the Treasurer.
5.3.1 Annual Subscriptions and/or Entrance Fees shall be determined by the AROASA Committee. These fees shall include subs and indemnity insurance due according to the arrangement in place at the time.
5.3.2 Participating clubs or associations who have not paid their annual subscriptions by the end of April each year, will forfeit their membership and benefits until such time as the account has been settled in full The Exco or AROASA Committee may, at their discretion, waive this clause in exceptional circumstances.
5.4 MEMBER CLUB OR ASSOCIATIONS LIABILITY
The liability of member clubs or associations is limited to the amounts of their unpaid subscriptions, if any, and any grants issued to them and not accounted for in full and to the satisfaction of the Exco.
5.5 AROASA ASSETS
For all intents and purposes the Chairman, Secretary and/or Treasurer for the time being shall be deemed to be the legal owners of all trophies, monies and other properties of AROASA, but may only deal with such assets as directed by the Exco and/or the AROASA Committee. No individual, shall participate in the distribution of AROASA assets; similarly no participating club or association shall participate in the distribution of AROASA assets, excepting as follows:
5.5.1 Should AROASA decide to wind up, all member participating clubs or associations whose current annual subscriptions have been fully paid up on the date of the meeting held to decide that AROASA shall cease functioning, shall participate in the distribution of the assets remaining after all liabilities have been settled. Any such distribution shall be offset by any amount granted to participating clubs or associations not fully accounted for to the satisfaction of the Exco at the time of the said meeting.
5.5.2 Should an individual or participating club or association incur expenses in performing some duty on behalf of AROASA, such expenses may be reimbursed to the individual or participating club or association at the discretion of the Exco.
As drafted and
accepted on 2nd day of April,
Romeo Club of
Signed by Mike
National Secretary Cape Alfa Romeo Club
Signed by Alan Hooper Signed by Derrick Truscott
West Rand Alfa Romeo Club